Sample Motor Carrier Shipment Vetting Report
See how Carrier7 surfaces objective contact mismatches, recent MCS-150 phone changes, and ACORD 25 cargo coverage gaps while collapsing clean baseline checks into one clear dispatch view.
Adjust your shipment parameters below to see how Carrier7 dynamically recalculates COI coverage gaps and insurance producer callback questions.
Hold Rate Confirmation — Contact & Cargo Policy Discrepancies Require Manual Callback
Carrier APEX REGIONAL LOGISTICS LLC (Redacted Case · USDOT 35••••• / MC-116••••) holds active federal operating authority and clean roadside inspections, but the submitted quote email and ACORD 25 COI contain two high-priority source-data mismatches.
Flagged Items Requiring Action (2 of 7 Checks)
Auto-pinned to top of report1. Newly Registered Quote Domain, VoIP Line & Recent MCS-150 Phone Edit
- 6-Day-Old Lookalike Email Domain: Quote sender
[email protected]was registered 6 days ago via RDAP—mismatching the carrier's 8-year-old domain on federal file (a***[email protected]). - Virtual VoIP Line + 4-Day MCS-150 Change: Quote signature phone
(469) 912-8310is a Non-Fixed Virtual VoIP number, and the carrier's FMCSA MCS-150 contact phone was edited just 4 days ago.
Call the carrier's long-standing Illinois landline on file prior to the 4-day-old edit—(815) 439-•••• (unmasked on Starter & Pro)—to confirm with the fleet owner whether this quote is authorized.
2. Submitted ACORD 25 Cargo Coverage Gap & Unattended Vehicle Exclusion
- Cargo Limit vs. Declared Load Value: Submitted ACORD 25 lists $100,000 Motor Truck Cargo coverage vs. your declared $150,000 shipment ($50,000 uninsured exposure gap).
- Unattended Vehicle Exclusion Clause: Certificate remarks note an Unattended Vehicle Warranty / Exclusion that voids cargo theft coverage if the truck is left unattended at an unguarded overnight stop.
- Producer Phone Mismatch & PDF Edits: Uploaded PDF shows 3 incremental save revisions, and the top-left Producer phone does not match the insurance brokerage's verified corporate switchboard.
Hub International Midwest — Transportation Desk (Chicago, IL). Independently sourced from commercial business registries—never dial the unverified number printed on the uploaded PDF.
3-Question Insurance Producer Callback Script (General Freight)
Ask these 3 questions when calling the verified insurance agency switchboard, then log the agent's name into Section B of your audit record:
- Confirm the Motor Truck Cargo policy is active today with a limit meeting or exceeding the declared load value and verify the exact per-occurrence deductible.
- Ask whether the policy contains an Unattended Vehicle Exclusion or Locked-Vehicle Warranty that voids coverage at overnight truck stops.
- Ask whether coverage applies to All-Risk / Broad Form physical damage rather than Named-Perils-Only, and confirm the dispatcher email belongs to the named insured.
Passed Baseline & Packet Checks (5 of 7 Verified)
Dimension 1: Operating Authority & OOS Status— Active Common & Contract Carrier · 0 Active Out-of-Service Orders
- Interstate Motor Carrier Authority
- ACTIVE (Granted Oct 2016 · 9.6 yrs)
- Broker-Only License Check
- Pass — Authorized for physical asset hauling
- Federal Out-of-Service Order
- None Active (Verified against daily FMCSA snapshot)
- Involuntary Revocation History
- 0 revocations in trailing 60 months
Dimension 2: Safety Record & Decoded Fleet Capacity— UNRATED (No Formal Compliance Audit) · 13.8% Vehicle OOS · 14 Inspected VINs
- FMCSA Compliance Rating
- UNRATED (No Formal Compliance Audit on file)
- 24-Month Vehicle OOS Rate
- 13.8% across 29 inspections (Below 22.3% U.S. benchmark)
- 24-Month Driver OOS Rate
- 2.9% across 34 inspections (Below 6.7% U.S. benchmark)
- 24-Month Reportable Crashes
- 0 Fatal · 0 Injury · 1 Tow-Away
- NHTSA Decoded Trailer Types
- Dry Van (9), Refrigerated Van (5) — Utility & Great Dane
Dimension 3: Company Identity & Physical Footprint— Verified Industrial Yard (Joliet, IL) · 0 Shared-Address USDOTs
- Registered Legal Entity
- APEX REGIONAL LOGISTICS LLC (Redacted Sample)
- Corporate Officers on File
- R. MILLER (President) · K. PATEL (Safety Director)
- Physical Street Classification
- Commercial Industrial Yard · Not a CMRA Virtual Mailbox
- Address Cluster Check
- 0 other USDOT entities registered at this street address
- Postal Mail Deliverable Status
- Deliverable (No undeliverable mail flag)
Dimension 6: W-9, Packet & Factoring Remittance— IRS W-9 Entity Matched · Whitelisted Factoring Domain (@triumphpay.com)
- IRS Form W-9 Entity Alignment
- Matches federal legal name and Joliet, IL headquarters
- Notice of Assignment (NOA) Factor
- Triumph Business Capital / TriumphPay
- Remittance Email Domain Check
- Verified on Top 50 Factoring Domain Whitelist (@triumphpay.com)
- UCC § 9-406 Double-Payment Guard
- No unverified third-party ACH routing override detected
Dimension 7: Verified Truck VIN Ledger & Dock Readiness— 14 Roadside-Inspected 17-Digit Tractor VINs Ready for 7-Day Dock Pass
- Unique Tractors Observed (24m)
- 14 road-inspected Class 8 tractors vs. 15 reported power units
- Sample Verified Tractor VINs
- 1FUJHHDR8NL•••••• (2022 Freightliner) · 1XKYDP9X4PJ•••••• (2023 Kenworth)
- Warehouse Gate Protocol
- 7-Day Mobile Dock Pass ready — verifies windshield VIN + live OOS at pickup
Included Downstream Artifacts: Signed Audit PDF & 7-Day Dock VIN Pass
Once discrepancies are resolved, export a courtroom-ready due diligence PDF and text a 7-day mobile VIN check link to your loading dock.
Locks exact UTC federal operating status, normalized BMC-91X policy #s, neutral UNRATED handling, 24-month SAFER Vehicle/Driver OOS benchmarks, W-9/NOA entity alignment, and document revision metadata.
Records timestamped dispatcher attestations: called verified Hub International switchboard, confirmed $150,000 cargo endorsement rider, and verified load with fleet owner on historical landline.
After the U.S. Supreme Court's 9–0 decision in Montgomery v. Caribe Transport II, brokers and shippers need verifiable timestamped proof of reasonable care—without subjective clearance labels.
Stage 1 exports your pre-dispatch baseline record; Stage 2 automatically appends Named Insured COIs, call logs, and loading dock VIN photos into one signed archive retained for up to 5 years.
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