Free Trucking Rate Confirmation Generator (Clean PDF, No Watermark)

Build a dispatch-ready Rate Confirmation sheet in seconds. Type your carrier's MC or USDOT number to auto-fill their federal legal name and headquarters while checking for recent 30-day MCS-150 contact modifications or pending BMC-91X insurance cancellations.

Your Shipper / Broker Header (Embedded at Top of Rate Confirmation)

Saved in Browser · Never Uploaded

Company Name (Shipper / Broker)

Street Address

City, State & ZIP

Dispatch / Shipping Phone

Billing / Tenders Email

Optional Company Logo (PNG / JPG)

Step 1 — Type Carrier MC # or USDOT # to Auto-Fill & Screen Public Authority

Sample records:

Live Lookup

Step 2 — Load Details, Stops & Rate Breakdown

All fields render directly inside your browser into a clean US Letter PDF with zero watermarks.

Load / Reference #

Issue Date

Carrier USDOT #

Carrier MC #

Contracted Motor Carrier Legal Name

Carrier Headquarters Address

Dispatcher Name, Phone & Email

Driver Name / Tractor # / Trailer #

Stop 1 — Origin Pickup

Stop 2 — Destination Delivery

Required Equipment Type

Gross Weight & Commodity Description

Agreed Freight Compensation (USD)

Linehaul Rate ($)

Fuel Surcharge ($)

Accessorials / Other ($)

Total All-In Rate

$0.00

Invoicing & Settlement Terms

Anti-Double-Brokering & Dock VIN Clause

Generated directly in your browser · Clean US Letter PDF · Zero Watermarks

Best Practices Before Sending a Signed Rate Confirmation

1. Never rely solely on public authority status: An active MC number confirms federal registration (3/7 baseline) but cannot prove whether the person emailing you actually works for that motor carrier or whether their cargo policy covers your commodity.

2. Enforce UCC Sec. 9-406 & anti-rebrokering language: Our template embeds an explicit prohibition against unauthorized sub-hauling or double brokering and requires the arriving tractor's 17-digit VIN to match the contracted fleet at the loading bay.